HR Specialist

HR Admin & Payroll Operations:

Administer payroll inputs and ensure accuracy of payroll records in close collaboration with the external payroll provider and local finance team.

Act as the local coordinator for payroll-related queries, employee data management, and statutory documentation.

Responsibility in managing vendor relations (insurances, broker, payroll provider)

Maintain records and produce necessary reports as role requires

Oversee HR invoice processing for the location

Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:

Onboarding process (onboarding employees, Personal Data collection for payroll)

Mandatory Training, Probationary period closures, Mood Monitoring.

Absence Management withing TRM & HR systems incl. involvement of Company Doctor (Reporting of Annual Leave, Sickness absence, other leave)

Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.)

Exit process (Exit confirmations & Offboarding meetings)

Maintaining personal data records including electronic employee files

Advise managers on the terms and conditions of employment and share best practice with them.

Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated

Develop HR policy and procedures to drive performance and mitigate disputes.

Provide strategic advice on current and existing benefits for employees and managers.

Drive alignment between HR strategy and business goals.

Continuously monitor and review HR policies and processes and implement changes where necessary.

Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.

Supports the HRBP in communicating organizational culture to employees: onboarding, townhalls, corporate events etc.

Assesses employee attitudes and tracks trends in employee behaviors: Global Engagement survey; team satisfaction survey, team climate & selective mood monitoring 1-1 meetings (by delivery managers' request).

Labour Relations & Compliance:

Collaborate with the local HRBP on labor relations matters, offering support to help ensure compliance with employment legislation and regulatory standards.

Assist the local HRBP in organizing and facilitating consultations with the Works Council regarding organizational changes, policy rollouts, and employment-related issues—ensuring legal requirements are fulfilled and promoting a transparent, cooperative working environment.

Advise managers and employees on labour law, internal policies, terms of employment, and best practices.

Maintain up-to-date knowledge of changes in labour law, Work Council mandates, and assess implications for the business.

Relocation: Assist in application of the 30% ruling application for expats.