Think.
Create.
Accelerate.

Luxoft, a DXC Technology Company, (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Luxoft uses technology to enable business transformation, enhance customer experiences, and boost operational efficiency through its strategy, consulting, and engineering services. Luxoft combines a unique blend of engineering excellence and deep industry expertise, specializing in automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications. For more information, please visit www.luxoft.com

Position:

Front Desk administrator, Bucharest

Project Description

Front Desk provide services for employees and customers.
Work time 9-18 with 1 hour lunch break

Responsibilities

Provide employees with information about organizational and administrative procedures, technical maintenance;
Welcome visitors, clients and job candidates;
Involved in organizing meetings, conferences, seminars and webinars;
Monitor and coordinate incoming phone calls;
Control over the contract workflow process (organization of signing process, delivery to counteragents, provide the Initiators and Legal Officers with hard copies and scans of contracts);
Coordinate meeting rooms maintenance, bookings and appointments
Administrate incoming and outgoing mail correspondence (cooperation with courier services; delivery of correspondence, sort of incoming mails);
Monitor issues resolution progress Corporate System - Service Desk (control over the deadlines of solving the tickets with Issue Type Front Desk);
Maintain information in Corporate Directories up to date - Enterprise Directory (adding information about workplaces, phone numbers, personal assistants and printing labels for employees);
Create and follow process of Purchasing Requests/Orders in Corporate Financial System - Oracle;
Help in organization of trainings and seminars for PTC;
Create expense reports in Corporate Program Luxtravel;
Accomplish ad-hoc Front Desk related tasks.
Openness to work on request as an exception overtime(compensated with free hours)

Skills

Must

Pleasant and client oriented attitude;
Knowledge of English language : speaking, reading and writing
Good skills of using Microsoft Office
Organized and detail oriented
Good communication skills, both written and verbal
Problem solving skills
Team work skills

Nice to have

Other foreign languages

Languages

  • English: Intermediate
WHERE

Bucharest

Work Type

FrontDesk Operations

Seniority Level

Regular

Ref number
VR-46280
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