Bright minds,
sharp solutions

Luxoft is a global IT service provider of innovative technology solutions that delivers measurable business outcomes to multinational companies. Its offerings encompass strategic consulting, custom software development services, and digital solution engineering. Luxoft enables companies to compete by leveraging its multi-industry expertise in the financial services, automotive, communications, and healthcare & life sciences sectors. For more information, please visit the website.

Position:

Front Desk administrator, Bucharest

Project Description

Front Desk provide services for employees and customers.
Work time 9-18 with 1 hour lunch break

Responsibilities

Provide employees with information about some organizational and administrative issues, technical maintenance;
Accommodate visitors, clients and job candidates;
Help in organization and conduction of meetings, conferences, seminars and webinars;
Monitor and coordinate incoming phone calls;
Control over the contract workflow process (organization of signing process, delivery to counteragents, provide the Initiators and Legal Officers with hard copies and scans of contracts);
Control over the meeting rooms maintenance, bookings and appointments
Control over the work with incoming and outgoing mail correspondence (cooperation with courier services; delivery of correspondence, sort of incoming mails);
Monitor a work over the issues in Corporate System - Service Desk (control over the deadlines of solving the tickets with Issue Type Front Desk);
Control over filling the contact information in Corporate Directories - Enterprise Directory (adding information about workplaces, phone numbers, personal assistants and printing labels for employees);
Monitor creation and approval process of Purchasing Requests in Corporate Financial System - Oracle;
Help in organization of trainings and seminars for PTC;
Control over the creation of expense reports in Corporate Program Luxtravel;
Helping to solve organizational and administrative issues;
Monitor the addition of slides and videos to plasmas via Corporate Program MagicInfo .

Skills

Must

Knowledge of English language : speaking, reading and writing
Good skills of using Microsoft Office
Organized and detail oriented
Good communication skills, both written and verbal
Problem solving skills
Team work skills

Nice to have

A good and optimistic attitude.

Languages

  • English: Intermediate
WHERE

Bucharest

Work Type

FrontDesk Operations

Ref number
VR-42446
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