Bright minds,
sharp solutions

Luxoft is a global IT service provider of innovative technology solutions that delivers measurable business outcomes to multinational companies. Its offerings encompass strategic consulting, custom software development services, and digital solution engineering. Luxoft enables companies to compete by leveraging its multi-industry expertise in the financial services, automotive, communications, and healthcare & life sciences sectors. For more information, please visit the website.


Relocation Specialist

Project Description

Job Purpose:
The focus of this full time post is to assist with, and take part in the successful relocation of overseas staff. Provide support on a range of corporate immigration and relocation issues and ensure that immigration records are properly maintained.

The Relocation Specialist is located within the Human Resources Department at Luxoft.


Main Duties:
Provide up to date advice on relocation requirements to Luxoft staff ensuring all reporting in compliance with local regulations including:

• Supervise legalization steps and work permit applications by relocated expats in different regions (documentally and verbally);
• Ensure migrants comply with their obligation to register at local Authorities when they arrive and/or move home or to further foreign country/region;
• Collaboration with Labour Authority; Submission of documents for Work Permits’ issue
• Relocation Consulting and preparation of necessary documents to Management, Teams, internal and external candidates
• Update of relocation related documentation records in accordance with Company policy if required by local legislation
• Work in interactive internal systems (ex. tracking of City hall Registration, Health Insurance application dates)
• Collect all relevant supporting documentation & assist with the completion of applications
• Support of other departments in relocation related activities
• Tracking expiration Dates of Visas/ Blue Cards/Residence permits; Support to Expats in RP extensions or Permanent RP obtaining;

On-boarding process:
Providing advice and guidance of all aspects of relocating to the destination location, including:
• Maintain up to date the Relocation pack document containing information for new staff on Relocating to the destination location (for expats to timely instructed).
• Leading/controlling Relocation related Syncup Calls (with involvement of external suppliers if needed)
• Written/Verbal communication with Landlords of rented flats where Luxoft GmbH is one of parties in the agreement (processing of terminations, commodities’ & other belonging to rental time documents);
• Control of deposit refunds to employees (rented flats where Luxoft GmbH is one of parties in the agreement)
• Support to Expats in Reimbursement of Relocation costs

Contract Negotiations
• Conducting contract negotiation with Estate Agents on behalf of the Company, in accordance with Luxoft policies



• Relevant in-house experience (1 year min) and knowledge of work permit and immigration legislation in Germany are mandatory
• Self-starter, logical and flexible thinker; able to work on own initiative under pressure
• Own or leased Car / Driving License
• Appear credible and confident with all contacts and at all levels of the company, in particular at senior management level
• Mandatory Russian language knowledge
• Very good standard of English, German (both written and verbal)
• Good experience of using office tools e.g., Excel, Word, PowerPoint, internet and email
• Degree educated
• HR Administrative experience will be additional asset

Requirements upon necessity:
• Accompanying Expats to Foreigners’ Offices as translator
• Participating at Move out process of employees (rented flats where Luxoft GmbH is one of parties in the agreement)
• Business Trips to Munich

Nice to have

able to work on own initiative under pressure


  • English: Advanced/Fluent
  • German: Advanced/Fluent
  • Russian: Upper-intermediate
Work Type
HR Operations

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